Tell3 Site Privacy Statement
Effective as of: March 6, 2009
The American Civil Liberties Union and the American Civil Liberties Union Foundation (collectively, "ACLU") are organizations which have a long history of being at the forefront of protecting individual privacy, and we are particularly committed to protecting the personal information that you provide and entrust to us when using the ACLU's websites. This online privacy statement (the "Privacy Statement") describes how we treat all user data collected by the ACLU during your visit to the Tell3 Site, both technical data that is automatically collected and voluntarily submitted data. (The ACLU is comprised of the American Civil Liberties Union and the American Civil Liberties Union Foundation. To learn more about the differences between the two organizations, click this link.)
For purposes of this Privacy Statement, the "Tell3 Site" is the website whose home page is www.tell-three.org, which is run by the ACLU, in conjunction with Freedom to Marry, Join the Impact, GLAD, NCLR, National Gay and Lesbian Taskforce, Equality California, PFLAG and Equality Federation. The ACLU also operates other websites that don't contain this domain name. This Privacy Statement does not apply to those websites (unless those websites specifically link to this Privacy Statement), including www.aclu.org, and the terms of the privacy statements for those other ACLU websites may differ from the terms of this Privacy Statement. Additionally, this is not the privacy statement for any blogs, forums or social networking sites where ACLU has a presence that are on websites other that the Tell3 Site. Further, this is not the privacy statement for the websites of any ACLU local affiliates, and you should refer to the privacy statements on those affiliates' websites or contact those affiliates to learn the manner in which they treat information you provide to them through their websites' (or provide to them in any manner other than through the Tell3 Site).
The ACLU may occasionally update this Statement. We will post any changes on this web page, so be sure to check back periodically. If we do make material changes, we will post a notice on our home page that the Privacy Statement has been modified and provide a link to the revised Privacy Statement. Any information that you submit after a change has been posted will be subject to the new provisions.
User Data We Collect
We collect two types of user data: (1) technical data that is automatically collected from all visitors to the Tell3 Site ("Automatically Collected Data"); and (2) data that you voluntarily submit to us (described below under "Voluntarily Submitted Data").
Automatically Collected Data. We automatically collect Internet Protocol ("IP") addresses and domain names of the originating visitor's computer on our server and may know some information you have previously provided through cookies. (See the section on Cookies below for more information.) We also track the number and frequency of hits per page by IP addresses, but we do not associate any individual IP address with any other personally identifying information except to detect security intrusions or certain unlawful activity.
In addition, if you come to the Tell3 Site from a website link, we may also identify the source of that link, so that we can evaluate what content is persuading web users to become involved in the ACLU's work.
Voluntarily Submitted Data. We may collect Voluntarily Submitted Data, including personal data, that you voluntarily provide, such as your name or postal address, phone number, e-mail address, and similar information, when you contact Tell3 by emailing email@example.com or when you use the Email a Friend feature.
We use Long-term Cookies only when you select a "remember" option on the Tell3 Site, for example the "remember my login" option offered when you log on to the Tell3 Site, or the "remember me" option offered on a "take action" page. If you select these options, a Long-term Cookie will be stored on your computer's hard drive solely for the purpose of automatically filling in the remembered information, for example, automatically filling in your password when you log in to the Tell3 Site or your postal address when you write a letter to your representative. These "remember" options are offered only for your convenience and are completely voluntary. If you do not select a "remember" option, no Long-Term Cookie will be stored on your computer's hard drive.
We use Session Cookies whenever you visit the Tell3 Site to run the Site's interactive applications, such as the shopping cart. Session Cookies last only as long as your session on the Tell3 Site. They expire when the session ends and are not written onto your computer's hard drive. We also use Session Cookies in e-mails containing the HTML-format. If you select "text-only" format preference, emails sent to you will not contain any Session Cookies.
How We Use The Data We Collect
In addition to the uses described above, we use Automatically Collected Data to identify the source of user traffic (for example, umich.edu, or aol.com), but we do not tie this information to individual users in our database. We use data on which sections of the Tell3 Site are most visited, so that we can evaluate the popularity of our different web pages and continue to improve the Tell3 Site. We do not link any Automatically Collected Data you provide to us except to detect security intrusions or certain unlawful activity.
Third Party Sharing
We may disclose and use Voluntarily Submitted Data regardless of where you reside in special circumstances when it is necessary to enforce our User Agreement or this Privacy Statement, or when we, under what we hope to be extraordinary and infrequent circumstances, in good faith, truly believe that the law requires us to disclose your Voluntarily Submitted Data to third parties.
Except as described in this Privacy Statement, we will not share your Voluntarily Submitted Data with any third party unless we first notify you and offer you an appropriate choice to consent to such further use, for example, through an opt-out or opt-in request.
In furtherance of its mission, the ACLU forms, works with and joins Coalitions of organizations and individuals collectively working on issues related to the ACLU's mission ("Coalitions"). The members of the Tell3 coalition ("Members") are listed on the Site.
We do not knowingly collect information from children under the age of 13.
The Voluntarily Submitted Data we collect about you is stored on a secure, password protected server and only authorized personnel have access to your information. We use industry-standard encryption technologies with respect to the receipt and transfer of Voluntarily Submitted Data you submit to us on the Tell3 Site and only authorized personnel have access to your information. Nevertheless, despite our best efforts, no transmission over the Internet and no data storage method can be guaranteed to be 100% secure.
Updating Your Data
To update your Voluntarily Submitted Data or to make corrections, you can do so by emailing firstname.lastname@example.org.
Comments and Questions
If you have any questions, comments or concerns about this Privacy Statement or our data collection practices or to request that we delete your Voluntarily Submitted Data, you can fill out the ACLU Feedback Page, or send us your questions or comments via postal mail sent to Webmaster, American Civil Liberties Union, 125 Broad Street, 18th Floor, New York, New York 10004.